At Embodiment Unlimited, we want to ensure that you receive a learning experience from our courses and related events. To this end, we kindly request that you embrace and comply with our terms and conditions at all times as these are the terms on which we supply our services.
Please read these terms carefully before you submit any booking with us. These terms tell you who we are, how we will provide services to you, how either party may change or end the contract, what to do if there is a problem and other important information.
1. About these Terms and Conditions
By submitting a registration to Embodiment Courses Ltd, you signify your agreement to and acceptance of our Terms and Conditions. All references to the “Terms and Conditions” refer to these Terms and Conditions, which are amended and updated from time to time.
2. About Us
Embodiment Courses Ltd is registered in England and Wales under Company Registration Number 09887766
Our registered office address is The Old Casino, Fourth Avenue, Hove, East Sussex, BN3 2PJ. We are registered with the Information Commissioner’s Office (ICO) for data protection (reference number ZA408788). You can contact us by emailing firstname.lastname@example.org. If we have to contact you, we will do so by telephone or by writing to you at the email address or postal address you provide to us in your registration form.
“Agreement” means these Terms and Conditions and the registration form.
“Embodiment Courses Ltd” means the limited company with whom you have entered into this Agreement.
“Registration form” means the form relating to registration for the conference and any preceding or following events related to that and which incorporates these Terms and Conditions.
“Session, Webinar or Online Training” means any specific event, workshop or training online which Embodiment Courses Ltd offers.
“Term ” denotes the periods throughout the year(s) during which we run training courses, events or workshops – in person or online.
4. Limitation of Liability
Embodiment Courses Ltd shall not be responsible to the participant for any financial or business losses that result from failure to comply with these Terms and Conditions including, but not limited to, losses caused by Covid restrictions beyond which Embodiment Courses Ltd has any control or actionable resolution. Nor shall Embodiment Courses Ltd be responsible for participants’ own business and financial projections.
The participant agrees that any claim against Embodiment Courses Ltd or any teacher, practitioner, employee or agent of Embodiment Courses Ltd must be brought forward within 60 days of the event that gave rise to such claim. The participant agrees any claim made after that should be discussed.
All warranties and conditions, whether implied by statute or otherwise, are so far as is permitted excluded from these Terms and Conditions.
5. Data Protection
Embodiment Courses Ltd acts as a Data Controller concerning services supplied under these Terms and Conditions and the person responsible for data protection matters is Mark Walsh.
The Company shall ensure that data processing only occurs under the terms of these terms and Conditions and any Data Processing Agreements in place from time to time. The Company only processes personal data where it has a lawful basis to do so.
The Company may store and process personal data via our servers located in the EU, or any other country that provides suitable and adequate security measures to protect the data. Data will be transferred under the relevant data protection laws.
We retain the right to respond to legal requests as necessary.
As permitted under data protection legislation, we will store a Client’s data for as long as necessary to provide our services to the Client. Information associated with your account will be kept until your account is deleted unless the information is no longer needed for the purposes agreed or for other legitimate purposes.
Once our relationship with you as a user of our classes has terminated, we will retain personal information only to comply with legal requirements, prevent fraud, collect any fees owed, resolve disputes, troubleshoot problems, assist with any investigations, enforce our Terms and Conditions, and take any action permitted by law.
We do not pass participants/clients/customers information to any third parties except those who have contractually agreed to abide by our service Terms and Conditions. Your data will not be used or sold outside of the agreed Terms and Conditions.
You are eligible for a full refund up to 24 hours after purchase if you feel this purchase was made in error . After this point, our guarantee states that you must watch and complete every module in the course, attend all the live sessions, apply yourself to the learning and, if you don’t feel don’t feel like you’ve learnt any practical tools you can use moving forward, you may be eligible for a partial refund.
The guarantee expires 6 months after your purchase date – after this point we will not issue any refunds.
Please note that refunds are not given simply for changing your mind, sudden changes in your financial situation, or liking the course or any member of staff, including disagreeing with a staff member’s beliefs, politics or behaviour outside the course.
Some guest teachers may change over the course of the year, but this is no case for a refund.
8. Intellectual Property
Embodiment Courses Ltd reserves the right to all intellectual property concerning this website and the services provided. The use of the services does not give the user any ownership in the services, content, or trademark or logo used on the website.
Any information or material provided to us is based on a non-exclusive, irrevocable, perpetual and royalty-free license to use such information and material concerning the services we provide under our Terms and Conditions.
9. Changes to Terms and Conditions
These terms and conditions may be modified from time to time, and you are advised to check this page to see that you are reading the most up-to-date Terms and Conditions.
10. Force Majeure
Embodiment Courses Ltd will not be liable or responsible for any failure to perform, or delay in performance of, any of its obligations under the Agreement caused by events outside its reasonable control. Such causes include, but are not limited to power failure, internet service provider failure, industrial action, civil unrest, fire, flood, storms, earthquakes, acts of terrorism, acts of war, governmental action or any other event beyond the control of Embodiment Courses Ltd.
Each of the paragraphs of these Terms and Conditions operates separately. If any court or relevant authority decides that any of them are unlawful, the remaining paragraphs will remain in full force and effect.
12. No Waiver
The failure by either party to enforce any obligation under these Terms and Conditions at any time or for any period shall not be a waiver of them or the right at any time subsequently to enforce all the obligations arising under these Terms and Conditions.
13. Entire Agreement
These Terms and Conditions constitute the entire agreement between the parties and supersede all prior agreements and understandings between the parties. It is agreed that no statement, promise or inducement, whether written or oral, alleged to have been made by either party and which is not contained herein shall be binding or form part of these Terms and Conditions.
14. Rights of Third Parties
No term of the Terms and Conditions will be enforceable under the Contracts (Rights of Third Parties) Act 1999 by any person who is not a party to it.
15. Governing Law and Jurisdiction
This Agreement shall be governed by English law, and each party irrevocably submits to the English courts’ exclusive jurisdiction.
1.1 When you contact Embodiment Courses Limited (ECL), or use our services, including our websites, you are expressly providing us and trusting us with information about you.
What information we collect;
How we use and store it;
What rights you have concerning your information.
2. General Data Protection Regulation (GDPR)
2.1 This GDPR compliant policy is for all Embodiment Courses Limited websites and governs users’ privacy who choose to use them. It explains how we comply with the GDPR (General Data Protection Regulations), the DPA (Data Protection Act) [pre-GDPR enforcement] and the PECR (Privacy and Electronic Communications Regulations).
2.2 This Policy will explain areas of this website that may affect your privacy and personal details, how we process, collect, manage and store those details and how your rights under the GDPR, DPA and PECR are adhered to.
2.3 Our contact information is provided within this Policy if you have any further questions.
2.4 The DPA & GDPR May 2018
This website complies with the DPA (Data Protection Act 1998) and GDPR (General Data Protection Regulation 2018).
2.5 At ECL, we are committed to user privacy. We will take all reasonable steps to ensure that your information is kept secure and according to the law. We respect your personal data and take our data controlling or handling responsibility very seriously.
2.6 This Policy applies to users of the website and our clients and customers. By providing us with your data, you confirm that you are over 16 years of age.
2.7 By using this website, you legally agree to the terms within this Policy. This applies from your first site visit and beyond.
2.8 We may change this Policy from time to time. If that happens, this page will be updated. We recommend you check this page before using the website to ensure that you are aware of and accept any relevant changes.
2.10 Where the word or term ‘We’ is used in this Policy, it means ECL.
3. About us
3.1 ECL is registered in England and Wales under Company Registration Number 09887766. ECL’s registered office address is The Old Casino, Fourth Avenue, Hove, East Sussex, BN3 2PJ, UK.
3.2 ECL is registered with the Information Commissioner’s Office (ICO) for data protection. Our ICO registration number is ZA408788.
3.3 ECL is the data controller for this website. Full details of our notified purposes can be viewed at the Information Commissioner’s Office website: www.ico.org.uk.
3.4 The person currently responsible for data protection at ECL is Mark Walsh. This person is The Data Protection Officer.
What personal data do we collect?
4. Online contact forms
4.1 We use online forms to collect your name and email address, for registration to the course and our mailing lists and email newsletters.
4.2 By agreeing to proceed with your online registration, you will automatically be signed up to receive our monthly/regular email newsletter(s), which may contain relevant offers and news concerning ECL’s services – opting in means you freely give consent.
4.3 We also use online application forms for prospective speakers, including contact details and other relevant personal details, teaching and facilitation, biography and social reach.
5.1 We retain copies of emails sent to us on our servers. These may contain personal information (name, email address(s), and personal information in message contents).
6. Mailing lists and email newsletters
6.1 We use mailing lists and email newsletters.
6.2 By agreeing to proceed with your online registration, or by using the online contact form to contact us, you will automatically be signed up to our mailing lists and receive our monthly/regular email newsletter(s) which may contain relevant offers and relevant news concerning the services that ECL provides. This opting in is your freely given consent. This is repeating 4.2 above
6.3 We make it extremely and expressly clear what you are signing up to when you subscribe to our email newsletter(s). Data is only processed with your consent, and you have the right to unsubscribe at any time.
6.4 We use a third-party provider, GetResponse, to deliver and monitor our email newsletters, as well as maintain our mailing lists. For more information, please see GetResponse’s privacy notice: https://www.getresponse.com/legal/privacy.
6.5 We will record your communication preferences when you subscribe to our email newsletter(s) and may monitor whether you open our emails and which link(s) you click on. We will also log your Internet Protocol (IP) address, and the type of web browser used.
7. Telephone/video calls
7.1 Any personal information given through telephone and video calls (name, telephone numbers and any other personal data provided) may be held by us in accordance with this Policy.
8. Social media
8.1 We use social media to engage with our users, and we link to our pages on Facebook, Twitter, Instagram, iTunes, and YouTube. According to what is shared by you and the platform concerned, we hold details of our social media followers.
8.3 This website may use social sharing buttons that help share web content directly from web pages to the social media platform in question. The use of social sharing buttons is at your discretion. Social media platforms may track and save your request to share a web page.
8.4 We would advise you to refer to the Privacy Policies of these channels to understand how they treat your data should you wish to understand their position any further or better:
a) Facebook: https://www.facebook.com/privacy/explanation
10. Google Analytics
10.1 When someone visits our websites, we use a third-party service, Google Analytics, to collect details of visitor behaviour patterns (e.g. how many people visit particular pages on our site and when). This information is to help us market our services to the right people in the best ways. This information does not allow us to identify users.
11.1 To enhance our communications, we use photographs and videos on our websites and newsletters and social media posts. We will ask your permission before doing this and explain what the images will be used for – either verbally or as part of the sign-up/contracting process for a relevant event.
12. Payment processing
12.1 This website uses PayPal and Stripe to process customer payments for our services. You may be asked for, as appropriate, name, email address, mailing address, phone number and credit/debit card information. PayPal and Stripe will collect personal identification information from users on behalf of Embodiment Courses Limited only if they voluntarily submit such information to them.
You should refer to Paypal and Stripe’s privacy policies for further information:
13.1 Data protection laws specify special categories of personal data (such as ethnic or racial origin, political opinions, religious beliefs, trade union membership, physical or mental health, sexual life or criminal record). For our business, we don’t collect special categories of data. However, we recognise that our users may volunteer other particular category information while communicating with us.
14. How do we use your data?
14.1 The following are indicative of how we seek to use your data but are not exhaustive:
To answer your queries and respond to your feedback;
To follow up with you after a training/class/event;
To let you know of products, resources, updates and special offers related to ECL and embodiment;
To provide you with resources related to embodiment (e.g. ebook downloads);
To personalise your experience and to allow us to deliver the type of content and products in which you are most interested;
To improve our website, so we can better serve you;
To enable you to apply/register for our conference and events (in person or online) before or after;
To allow us to offer extra support where needed (e.g. with physical/mental health issues) during our training/classes/events;
To administer contests, promotions, surveys or other site features;
To efficiently process your transactions, including purchases made online.
14.2 Your personal information is held until it is no longer required or has no use.
15. Sharing information with third parties
15.1 We do not sell, trade, or otherwise transfer your data to third parties unless we have gained your express permission and consent. This does not include website hosting partners and other parties who assist us in operating our website, conducting our business, or serving our users – so long as those parties agree to keep your information secure and confidential. It also does not include institutions which require attendance registers for training/classes/events held at their premises.
15.2 We may also release information when it’s appropriate to comply with the law, enforce our site policies, or protect ourselves or others’ rights, property, or safety. Examples of third parties include, but not exhaustive of, regulators, government agencies, courts, etc.
16. External links
17. Data security
17.1 Every effort has been made to ensure that the technologies we use to collect and hold data are safe and secure. Your data is contained behind secured networks and is only accessible by designated members of our team, who must keep the information confidential. All sensitive/credit information you supply is encrypted via Secure Socket Layer (SSL) technology. Our website is checked regularly for security risks and vulnerabilities.
17.2 However, the Internet is not entirely secure, and we cannot guarantee the security of personal data transmitted through our website or by email. Users provide personal details at their discretion and their own risk.
18. Your legal rights
18.1 We recognise your legal rights concerning your data and uphold these according to relevant data protection laws. As already mentioned above, we respect your personal data and take our data controlling or handling responsibility very seriously.
18.2 You have the right to access the personal data we hold about you. We will endeavour to respond quickly to any such requests; legally, we must respond within one month of receiving the request and any other necessary information.
18.3 From 25 May 2018, you can ask that we erase all personal information that we hold about you. Where it is appropriate that we comply, your request will be fully actioned within 30 days.
18.4 You also have the right to request that we amend or change personal information that is inaccurate, incomplete and incorrect.
18.5 If you wish to make any such requests, as mentioned above, you should contact the Data Protection Officer by emailing us at email@example.com
19. Changes to this Policy
19.1 This Policy was last updated on 25 January 2022 It is a living document and open to continual review(s) and amendment(s). We reserve the right to change it at any time, so please review it frequently, when and where relevant to you. Changes and clarifications will take effect immediately upon their posting and publication on the website. You will be deemed to have accepted any changes to this Policy’s terms when visiting the website following any changes.
20. Concerns and complaints
20.1 If you want to raise a concern or complaint about our use of your data, you can contact us by emailing the Data Protection Officer at firstname.lastname@example.org. We will endeavour to address and deal with your query to your satisfaction and with reasonable promptness.
20.2 Alternatively, you can directly raise a concern or complaint to the Information Commissioner’s Office (ICO). You can telephone the ICO on 0303 123 1113 and see the options for reporting issues at https://ico.org.uk/concerns/. However, we believe that this possible route will not be possible given our position at 20.1.